1.0 Introduction:
With a view to have regular interaction with the representatives of the Unions/Associations, meetings are held after every three months under the chairmanship of Director (Personnel).

2.0 Procedure and Periodicity of Meetings:
2.1 Quarterly meetings with all Unions/Associations will be held at Jhakri and Shimla separately. Such meetings will be organized with the representatives of Unions/Associations at Jhakri/Shimla respectively. In meetings mainly local issues as well as the status of policy related matters shall be discussed/reviewed. The meetings at Jhakri will be chaired by Head of the Project, whereas the meeting at Shimla will be chaired by senior most Executive of Personnel and Administration Department. Concerned IR Department will co-ordinate such meetings & will issue minutes.

2.2 Meetings will be organized with the representative of the Unions/Associations under the chairmanship of Director (Personnel) once in six months at Corporate Centre, Shimla. The thrust area for discussions will be related to policies as well as issues concerned with enhancing production, efficiency and improving organization climate. Specific issues unresolved in the quarterly meeting may also be discussed. IR Department will co-ordinate such meetings.

2.3 Besides the above, open house will be organized with cross-functional teams in an open house meeting once in six months, at Corporate Centre and Project Site separately. Representatives drawn from all departments at various levels will be invited to attend such meetings. The selection of members will be done on the basis of random sample. In these meetings apart from Corporate policies, issues concerned with enhancing production and productivity will be deliberated. Feedback will be obtained from the employees with the objective of improving organization climate and productivity for the prosperity of employees. Such meetings will be chaired by the Directors. Head of the Project will be associated in the meeting organized at the Project Site.