1.0 Objective
To provide subsidized residential accommodation to employees in executive category in cities where the Company does not have its own residential township.

2.0 Scope and Coverage
The Scheme covers key officials i.e. executives in the pay scales of E0 and above including executives on deputation in SJVNL taken against posts in executive pay scale. The scheme will also cover such other employees in whose cases the terms of appointment stipulates provision of Company leased accommodation but shall exclude apprentices.

3.0 Rental limits
3.1 Subject to the provisions in Rule 3.3, the monthly rental ceiling for residential accommodation to be taken on lease by the Company in different class of cities shall be as notified by the Company with the approval of the Competent Authority from time to time.

The rental ceilings in vogue at present are indicated at Annexure -I.

3.1.1 The monthly rental ceilings for Board of Directors will be regulated in accordance with Government instructions issued from time to time.

The rental ceilings in vogue at present are indicated at Annexure -I.

3.1.2 . If both husband and wife are employees of the Company and are posted at the same station, company lease accommodation will be admissible only to one of them. However, in case of an executive whose spouse is also working in the Company and if both of them are posted at the same place, although the company leased accommodation will continue to be admissible only to one of them, the monthly rental ceiling in such cases will be equal to his entitlement as indicated in 3.0 above plus 50% of the current basic pay of the other spouse subject to the condition that 10% of pay as House Rent will be borne by and recovered from each of them. Further, in such cases, the term 'rental ceiling' wherever referred to in these rules would mean the rental ceiling as aforesaid and not as mentioned in Rule 3.1.

3.2 The House Rent Recovery against Company Leased Residential Accommodation shall be charged as notified from time to time. The House Rent Recovery in vogue at present is indicated at Annexure-II.

3.3 Executives will be reimbursed expenditure incurred on essential repairs, maintenance, permissible minor alterations and periodical white washing/painting etc. limited to two month's rental ceiling per financial year as per entitlement in force from time to time. Any unutilized amount for a given financial year may be allowed to be utilized within the next two financial years. For a period less than one year, reimbursement will be on prorata basis. Reimbursement can be allowed on furnishing details of the expenditure to be certified by the executives at Annexure-IX.

3.4 Residential accommodation with monthly rental beyond the rental ceiling as provided in Rule 3.0 can, as per the option of the concerned employee, be arranged at the sole discretion of the management subject to a maximum of 150% of the entitlement provided the executives themselves bear the amount in excess of the ceiling, over and above the House Rent Recovery as given at Annexure-II.

4.0 Other Financial Assistance:
4.1 If accommodation is arranged through a broker, the Company will reimburse brokerage charges directly to the broker equal to amount not exceeding 50% of the rental ceiling as provided in Rule 3.1 or 50% of the actual rent whichever is lower. Normally the brokerage charges will be reimbursed by the Company only once at the same place of posting. However, if the employee has to vacate the house on expiry of the lease period or extended period or within two months before such expiry and another residential accommodation has to be taken on lease for him by the Company, the foregoing condition will not apply. In other cases, calling for relaxation of this condition, approval of the competent authority will be necessary.

5.0 General Conditions:
5.1 The lease deed will be in the format as enclosed at Annexure -III. Conditions incorporated in the said format deed which will be deemed to form a part of these Rules, may be relaxed in exceptional cases by the competent authority whenever it is felt that strict compliance may create hardship to the concerned employee. Guidelines for executing the lease deed are at Annexure -IV.

5.1.1 During the currency of a lease deed, no revision of rent would be permitted except where the proposal is to provide some additional facilities or accommodation. However, in respect of Self Lease Accommodation, in case the rental value assessed by the Committee is higher and the lease deed is signed for lesser value in such cases on request of the employee, revision of rent (not more than initial value of rent assessed by the Committee) shall be allowed and the same will be operative for remaining period of lease deed.

5.2 The Company leased accommodation is basically intended for the use of the employee, his/her spouse, children, parents and dependent brothers/sisters. Accordingly, the employee shall furnish to the concerned Administration Department details of the family members who will be using the accommodation at the time of commencement of the lease or at any subsequent time when there is a significant change in the composition of the family members using the accommodation. Declaration form is at Annexure -V.

5.3 The management would have the right to inspect the premises to ensure the appropriate use of such accommodations and may terminate the lease without any notice to the concerned employee if it is satisfied that the accommodation in question has been put to unauthorized or inappropriate use, apart from the employee himself being liable for disciplinary action.

5.4 The leased accommodation allotted to an employee may be allowed to be retained by him subsequent to the happening of any of the events specified below for the period mentioned against each on payment of usual/normal rent provided that the accommodation is required for bonafide use of the employee or members of his family.

5.4.1 An Executive may be allowed Company Leased Accommodation with approval of Director (Personnel) at a place where his/her children are studying or at any other place for social or compelling domestic reasons. The lease entitlement shall be the rate applicable to his/her place of posting. This shall also be applicable to the Executives posted at Project Site, other than those posted at non-family stations.

5.4.2 For executives posted at Project and if his/her entitled accommodation or one level below accommodation is not available, he/she may be allowed Company Leased Accommodation at a place where he/she wishes to retain his/her spouse and dependent children. Till the entitled accommodation or one level below accommodation is made available, the lease entitlement shall be the rate applicable to the place where he/she is allowed to retain his/her spouse and dependent children.

5.4.3 No bachelor or transit or guest house or any other accommodation at the place of posting will be provided to the executive who has been allowed company leased accommodation as above except where an executive is posted at Project or is a Board level employee. Executive, posted at Project and allowed company leased accommodation as above, shall be allotted accommodation as per para 3.6 of Allotment of Residential Accommodation Rules.

5.4.4 In respect of employees posted at Non-family stations, Company Leased Residential Accommodation will be allowed at a place where an employee whishes to retain his/ her spouse and dependant children. The lease entitlement shall be the rate applicable to the place where he/she is allowed to retain his/her spouse and dependant children.

5.4.5 In case of transfer, an executive can retain the previous leased accommodation under Rule 5.4 which is permissible for maximum two months and also can keep lease accommodation at new place of posting. However, he shall have to pay the House Rent Recovery for both the places.

5.5 In case there is over payment of rent to the landlord for reasons directly attributable to an employee, he will be liable to make good the loss to the Company for such over payment.

5.6 After the house is fixed-up for lease, the concerned employee will apply on Annexure-VI and enclose with Annexure-III, IV & VII. After signing the lease, Administration Department will issue orders on Annexure-VIII.

6.0 Special Conditions
The accommodation owned by an employee or his/her near relation(s) may also be taken on lease by the Company for the residential use of the employee subject to the following conditions.

6.1 For the purpose of this rule, the near relations of an employee will mean his/her spouse, children, step children, legally adopted children, parents, brothers, sisters, parents of his/her spouse and sister and brothers of his/her spouse.

6.2 Such a house or a portion thereof may, however, be taken on lease by the Company for the residential use of the employee provided the management is fully satisfied before execution of the lease deed that the total accommodation to be leased is a distinctly demarcated and separate self -contained dwelling unit not amenable to unauthorized or mixed use by reason of the remaining house being in occupation of others and to this end the management may call for all such information as are considered necessary, from the employee concerned.

6.3 In such case, the assessment of rental value of the house intended to be leased will be carried out by a Committee consisting of representatives of Administration, Finance and Civil construction as may be constituted from time to time for this purpose by the competent authority. The Committee will keep in view all the relevant aspects including the type of accommodation, plinth area, other facilities, the locality in which the accommodation is situated and prevailing rent of similar houses in the area etc. The Committee shall include all such data in its report, while making its recommendations as regards the fair market rent of the house or portion of the house in question. The recommendation will be put up for approval of the competent authority. Where the assessment of the rental value for a house or any portion thereof, belonging to one of the members of the Committee or his near relations, has to be carried out, another member will be temporarily nominated by the competent authority for this purpose in his place.

6.4 In such cases of lease, no brokerage charges would be admissible.

7.0 Competent Authority
For the purpose of these rules, the competent authority would be as follows:

• For employees posted at Corporate Centre Director (P) including those bourne on its rolls -
• For employees posted at Projects including those bourne on their respective rolls - Concerned GM or Head of Project

8.0 General
8.1 Relaxation of any other kind not provided hereinbefore may be permitted only by the Director (Personnel)/ Chairman.

8.2 Advance rent upto six months can be sanctioned by the competent authority if it is satisfied that leasor will not give house without such advance. However, cases covered under Rule 6 will not be entitled for such advance nor brokerage under Rule 4.0.

8.3 In case of any doubt or dispute regarding the interpretation/implementation of the above rules and also in respect of cases/matters not covered herein, the same should be referred to Corporate Personnel Department for decision/clarification.

8.4 The management reserves the right to modify, cancel, add or amend any of the above rules at any time without giving any notice or assigning any reason therefor.